Lytt and its staff are fully committed to the principle of honesty, integrity and fair play. All staff should ensure that the business operations, applications for services, procurement or staff recruitment, are dealt with in an open, fair and impartial manner. This document sets out the basic standard of conduct expected of all staff and Lytt’s policy on matters like acceptance of advantages and conflict of interest of staff in connection with their official duties. This Code also applies to temporary and part-time staff employed by Lytt.
Lytt is an equal employment opportunity employer. Employment opportunities are available regardless of race, color, sex, religion, national origin, age, disability or other legally protected status. This Principle applies to all aspects of the employment relationship, including recruiting, hiring, training, work assignment, promotion, transfer, termination, and wage and salary administration.
Lytt is committed to an injury-free and illness-free workplace that is operated in an environmentally sound manner in compliance with all relevant laws and regulations that protect worker safety and the environment. Employees should perform work in a safe manner.
Lytt’s policy will prohibit any anti-competitive practices which could affect in bounding, restraining or distorting competition, as well as any practices of an unfair competition. Accordingly, our employees cannot agree (formally or informally) with competitors to prices or any other conditions of transaction; to limit or control the production, commercialization, technical development or investment; to manipulate or divide markets or sources of provisioning; to participate with fake offers in tenders or any other forms of competitions for offers; to limit or restrain access to market and freedom of competition for other enterprises; to apply unequal conditions for equivalent performance to commercial partners, creating in this way a disadvantage in competition; to condition signing of acceptance contracts by the partners for supplementary obligations which, by their nature or according to commercial usage, have no connection with the subject of such contracts. Our employees are prohibited from performing any act of unfair competition manifested through: misappropriating clients of a company by using the relations established with such clients within the function previously held at Lytt, dismissal or attracting employees of a company for the purpose of setting up a competing company to capture customers of that company or hiring employees of a company in order to disorganize of its work. At the same time, our employees must not take actions that harm the legitimate interests of consumers or other operations in breach of the competition law.
Lytt has zero tolerance for corruption. All employees must never offer to provide anything of value directly or indirectly to government officials and business partners to secure an undue advantage. Lytt prohibits payment, offers of payment as well as anything of value directly or indirectly with the purpose of influencing or obtaining undue business or personal advantage. Third-parties will only be contracted to perform tasks which aid business interests provided: fees to be paid are reasonable; all arrangements are clearly documented; arrangements are in compliance with company’s policies.
All transactions of Lytt must be duly recorded so as to permit preparation of clear financial statements in conformity with generally accepted accounting principles. No false or misleading entries may be made in the books and records of Lytt for any reason, and no employee may engage in any arrangement that results in such a prohibited act. No undisclosed or unrecorded fund or asset of Lytt may be established for any purpose. No payment on behalf of Lytt (including those by cash) may be done without adequate supporting documentation or made with the intention or understanding that any part of such payment is to be used for any purpose other than as described by the documents supporting the payment. From time to time, Lytt may publish or inform of policies on financial reporting, disclosure and compliance to reinforce the nancial reporting expectations in this Code. All employees at any level are expected to implement and strictly follow these policies.
Lytt does not condone activities that seek to gain an unfair competitive advantage. No individual may engage in any activity which violates any valid restrictive agreements entered into by that individual for the benet of a third party, and no individual may, directly or indirectly, use or disclose any confidential information or trade secrets of a third party that the individual obtained while employed by or associated with such third party.
Lytt is committed to complying with all applicable laws and regulations relating to government (public procurement) contracts and services and to ensuring that its reports, certifications and declarations to government officials are accurate and complete and that any deviations from contract requirements are properly approved.
<h3″>Principle 9: Acceptance of Advantages
It is the policy of Lytt to prohibit all staff from soliciting or accepting any advantage from any persons having business dealings with Lytt (e.g. clients, suppliers, contractors). Employees who wish to accept any advantage from such persons should seek advice and permission from the responsible Ethics Officer.
Any gifts offered voluntarily to the staff in their official capacity are regarded as gifts to Lytt and they should not be accepted without permission. By default, staff should decline the offer if the acceptance could be perceived as against the interest of Lytt, or that of society, or lead to complaints of bias or impropriety.
The Ethics Officer should keep proper records of the applications and permissions. Each permission will indicate the name of the applicant; the occasion of the offer; the nature and estimated value of the gift, and whether permission has been granted for the applicant to retain the gift or other directions have been given to dispose of the gift. The permissions must be signed and dated by both the Ethics Officer and the applicant. If the gift is of low value (below 35€), it may be retained by the recipient.
A conflict of interest situation arises when the “private interests” of the staff compete or conflict with the interests of Lytt. “Private interests” means both the financial and personal interests of the staff or those of their connections including: family members and other close affiliates; personal friends; the clubs and societies to which they belong; and any person to whom they owe a favor or are obligated in any way.
Staff should avoid using their official position or any information made available to them in the course of their duties to benefit themselves, their affiliates or any other persons with whom they have personal or social ties. They should avoid putting themselves in a position that may lead to an actual or perceived conflict of interest with Lytt. Failure to avoid or declare any conflict of interest may give rise to criticism of favoritism, abuse of authority or even allegations of corruption.
In particular, staff involved in the procurement process should declare conflict of interest if they have beneficial interest in any company which is being considered for selection as Lytt supplier of goods or services. Appendix 2 provides some examples of conflict of interest situations that may be encountered by staff.
When called upon to deal with matters of Lytt for which there is an actual or perceived conflict of interest, the staff member should make a declaration in writing to the Ethics Officer. He should then abstain from dealing with the matter in question or follow the instruction of the Ethics Officer who may assign the task to other staff.
Staff who misuses their official position for personal gains or to favor their relatives or friends are liable to disciplinary action or even prosecution. Examples of misuse include a staff member responsible for the selection of suppliers giving undue favor or leaking information to his/her relative’s company with a view to giving away an undue advantage.
Staff is not allowed to disclose any classified or exclusive information to anybody without authorization. Staff who have access to or are in control of such information should at all times provide adequate safeguards to prevent its abuse or misuse. Examples of misuse include disclosure of information in return for monetary rewards, or use of information for personal interest. It should also be noted that unauthorized disclosure of any personal data may result in a breach of the applicable legislation on privacy.
Staff given access to any property of Lytt should ensure that it is properly used for the purpose of conducting Lytt’s business. Misappropriation of the property for personal use or resale is strictly prohibited.
Employees who wish to take up paid outside work, including those on a part-time basis, must seek the written (date and signed) permission and guidance from the Ethics Officer before accepting the job. Approval will not be given if the outside work is considered to be in conflict with the interest and values of the corporation.
It is the personal responsibility of every staff member to understand and comply with the Code of Conduct. Every member of the staff shall sign a declaration of Principle to this purpose. The Ethics Officer or other mandated employee will keep declarations of Principle. Higher ranked employees should ensure that their subordinates understand and comply with the standards and requirements stated in the Code. Any doubts of interpretation or problems encountered, as well as any suggestions for improvement, should be addressed to the Ethics Officer for consideration and advice.
When facing a potential unethical behavior the staff member should ask her/himself the following questions:
Any staff member who violates any provision of the Code will be subject to disciplinary action. In cases of suspected corruption or other criminal offences, a report will be made to the appropriate authorities.
Lytt can take prompt and appropriate remedial action in response to violations of the Code. Any employee who engages in conduct prohibited by the Code as determined by the Ethics Officer will be subject to discipline actions and sanctions in accordance with the labor law. Once a complaint has been placed, the Ethics Officer will initially analyze it and s/he may meet privately with the applicant to understand the facts surrounding the issue. Following a fact-finding phase, an investigative meeting could be held with the employee alleged of the violation, to further ascertain the facts and receive observations. The decision should be issued in writing (date and signed), indicating a summary of the facts, reference to the specific violation and motivations.
The sanction may be under the form of:
In every case of violation, the employee will be fined. The fine will be applied through a direct deduction from the employee’s following salary or any past credit s/he may have towards Lytt. The Ethics Officer shall report serious violations to appropriate government or legal authorities.
Employees have a responsibility to promptly report to Lytt any violation of the Code. Lytt has put in place an appropriate mechanism (telephone, emails, etc.) as to allow employees to address communications to the Ethics Officer with the highest degree of trust and confidentiality. Employees will not be disciplined or retaliated against in any way for reporting violations in good faith. Retaliation against any employee for reporting policy violations, or for testifying, assisting or participating in any manner to inspections is strictly prohibited. Any employee who believes he or she has been subjected to or has witnessed retaliation must immediately report the alleged retaliation to the Ethics Officer.